Email Software Setup

Chapter 3 - Email Software Setup

We do have outgoing SMTP servers. However, we recommend that you use your dial up access for the smtp function of your e-mail program. The reason is simple, our servers run faster with less email being sent through them, and since you have to connect to the internet you get an email account from them. But, for many of you, you have AOL, or another large supplier. These have different rules. If you use AOL, you need to use mail.yourdomain.com in your e-mail program when it asks for your SMTP (outgoing) mail server. If you use MSN, and several others, they will not allow you to use anything but them in that line. (it is an anti-spam thing)

If you have MSN, or another that gives you an error of: "Relay Denied", You must use YOUR dialup SMTP information, where you are asked for your outgoing SMTP account. You should obtain this information from your dialup Internet Service Provider.

It is a simple process to set up your accounts to send emails. We've included instructions for the four most popular email clients below.

IN THIS SECTION:

Eudora Lite | Microsoft Explorer | Netscape | Microsoft Outlook

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Eudora Lite Email Settings:

This is a mail program that runs under MS Windows and Macintosh OS. Eudora connects to the mail server over the Winsock or Macintosh TCP/IP. Mail may be composed and read off line, but make sure that Winsock or TCP/IP is running before attempting to send or receive email. Although your account exists on our server, you won't be able to receive email at yourname@yourdomain.com until your domain name becomes live on the WWW.

After Eudora has been installed, it must be configured to point to your server. To do this, start Eudora and select "Settings" from the menu bar. Most of the options are self explanatory. Here are the steps you need to perform to set up Eudora:

1) Install and start up the Eudora program
2) Select "Settings" from the "Special" menu
3) Select the "Getting Started" tab, then under Real Name, enter your Real Name.
4) Under "POP Account" put your dialup email address.
5) Leave Return Address blank unless you want people to send return email to you at a different email account. You can use one of your domain addresses in this area if you wish.
6) If you use the Macintosh version, the radio button for TCP/IP connection should be highlighted.
7) Click the "Personal Information" tab (also only for the Macintosh version).
8) Under POP account put your dialup email address again.
9) Fill out the "Real Name" and "Return Address" as you did before
10) Under "Dial up User Name" enter your username, this is the username you use with your dialup account.
11) Click the "Hosts" tab then enter your Internet dialup account information. This generally looks something like mail.earthlink.net (check with your Internet Service Provider for the correct Outgoing SMTP information).
12) Go to the "Checking Mail" tab and make sure "Save Password" is checked.

That's pretty much all the configuration Eudora needs. Many of the configuration areas will be filled in when you go to them, for instance it will usually fill in the POP account info where ever it needs it after you enter it the first time. Now, when you select "Check Mail" under the File menu, a window will pop up asking for your password. Enter in your password then click on the proceed button and Eudora will check to see if you have email. You can now send a test email message to yourself and then check to see if it gets returned to you. If you checked "Save Password" as in step 12, Eudora will not prompt you again for your password after the first time. If multiple users have access to your computer, and you don't want them to have access to your email account, make sure "Save Password" is unchecked.

Once you have completed the above steps, you can now send email from your email client. The next step would be to create multiple accounts using your email accounts that you have created with your domain. When setting up additional accounts, you must always use your dialup account for your outgoing email and using the return email address for your domain mail account. Your domain account would be your incoming SMTP and this would look something like this: (depending on what email accounts you have created) anything@yourdomain.com and then you would enter your username and password that you have setup for that particular email address.

Your default email address is yourdomain@yourdomain.com, and that's where all your email will be sent to, unless other configurations take priority (such as autoresponders and redirects mentioned later).

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Microsoft Internet Explorer Email Settings:

The following samples assumes that your ISP is Earthlink and your username is fred.

Full name = fred
Email = fred@earthlink.net
Internet Mail server = mail.earthlink.net (obtain this information from your dialup ISP)
Account = fred (dialup username)
Pass = xxxxxx (dialup password)
Smtp = mail.earthlink.net
From = anything@fred.com (this can be set to any email account you have setup for your domain.

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Netscape Email Settings:

Your Name = fred
Email Address = fred@earthlink.net (your dialup email address)
Reply to = anything@fred.com (this can be your email address for your domain)
Mail Server username = fred
Outgoing Smtp = mail.earthlink.net
Incoming Smtp= anything@fred.com (this can be any email address you have setup for your domain)

To check numerous POP accounts, read the manual or help files that come with your email client software for configuration.

If you are familiar with the shell (Unix) programs, "pine" and "mail", you can use either of these to check and send email as well.

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Microsoft Outlook Email Settings:

1. After loading Outlook, choose Tools... --> Services ...
2. Click add, and choose Internet E-Mail. Click OK.
3. In the General tab of the email Properties dialog box, fill in your personal information.
4. Click on the Servers tab, and fill in the server information. The Outgoing Mail (SMTP) should be your ISP (dialup account) ie. mail.earthlink.net (check with your ISP for this information). The incoming mail server should be your domain information: mail.yourdomain.com. Put in your mailbox username in the account name field, and the password below. Click OK.
5. Your new settings will not take effect until you choose Exit and Log off on the File menu, and then restart Microsoft Outlook.

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